Millington Chamber of Commerce

Chamber Bylaws and Rules

MILLINGTON CHAMBER OF COMMERCE
BYLAWS AND RULES

ARTICLE I - NAME
The name of this organization shall be the Millington Chamber of Commerce.

ARTICLE II - OBJECT
The purpose of the Millington Chamber of Commerce (Chamber) shall be for the advancement of the commercial, industrial, civic and general interest of Millington, Michigan and its trade area.

ARTICLE III - MEMBERSHIP
The membership of the Chamber is open to any interested Millington area business. Membership is acquired by application to the general membership and payment of annual dues.

Section 1.
Regular monthly meetings will be held.
The President shall call a special membership meeting upon the request of at least 10% of the membership of good standing.
A member in good standing is a business member who has paid the current fiscal year's dues.

Ten percent of the membership of good standing including one officer shall constitute a quorum for the conduct of business at any regularly scheduled meeting provided that quorum is not less than 5 members.

Except as provided otherwise, a majority vote shall decide all issues. Each member business shall carry a single vote.
Electronic voting shall be allowed. The minutes shall include a roll call vote for each motion on which electronic voting is utilized and each electronic vote shall be designated as such in the minutes.

Section 2.
The slate of officers, from time to time, shall make recommendations to alter and change the dues structure to best suit the needs and composition of the Chamber.

Dues are payable upon receipt of billing and shall remain payable until paid or until otherwise determined by membership. Nonpayment of dues within 60 days of the date of billing constitutes reason for default of membership.

ARTICLE IV - SLATE OF OFFICERS

Section 1.
Composition of the Officers. The slate of Officers shall be composed of a President, Vice President, Secretary, and Treasurer who shall be elected annually from the general membership. Term of office is one year. Officers may be replaced by regular or special election.

The voting and policy-making responsibilities of the Chamber shall be vested in the membership, which shall control its property, be responsible for its finances and direct all its affairs.

A. Nomination of Officers. At the regular February meeting, the president shall call for nominations from the floor of persons to fill the offices of President, Vice President, Treasurer, and Secretary. Each candidate must be a member in good standing and must have agreed to accept the responsibility of an office. No business member may hold two offices, except the person serving as Vice President may also serve as Secretary.

B. Officers shall be elected by majority vote of the General Membership in attendance at that particular February meeting or as soon after that as is practicable.

Section 2.
Seating of New Officers. All newly elected officers shall be seated immediately following the election.

Section 4. Vacancies. A member of the slate of officers who shall be absent from three (3) consecutive regular meetings of the General Membership shall automatically be removed from office, unless confined by illness or other absence approved by a majority vote of those in attendance at any regular meeting thereof.

Vacancies among the officers shall be filled by a majority vote of those of the General Membership present at the next regularly scheduled meeting.

Section 5.
Indemnification. The Chamber may, by resolution of the General Membership, provide for indemnification by the Chamber of any and all of its officers, or former officers, against expenses actually and necessarily incurred by them in connection with the defenses of any action, suit, or proceeding, in which they are or any of them are parties, or a party, by reason of having been Officers of the Chamber, except in relation to matters as to which such officer shall be adjudged in such action, suit, or proceeding to be liable for negligence or misconduct in the performance of duty and to such matters as shall be settled by agreement predicted on the existence of such liability for negligence or misconduct.

ARTICLE V - MISCELLANEOUS PROVISIONS

Section 1.
The fiscal year of the organization shall end on the 31st day of December.
Each year, the finance committee of the Chamber shall compile a budget of estimated expenses and revenues. The General Membership shall pass on such a budget at the regularly scheduled February meeting and copies of the budget shall be available at the March meeting.

Checks will be signed by the Treasurer. No disbursements of funds of the Chamber shall be made without consent of the General Membership. Items approved as budget items need no further approval for payment. In case of necessity, expenditures up to $50 may be approved by both the President and Treasurer.

Section 2.
Amendments to these bylaws may be made by a two-thirds vote of those members in good standing present at any General Membership meeting. Notice of proposed changes must be made to all members of good standing at least five (5) days prior to the meeting.

Section 3
. The Secretary shall take minutes of all official proceedings and copies of these minutes shall be available.
A financial report shall be given at frequent intervals during the year and copies of these reports shall be available.
All operations of the General Membership and special slate of officers meetings shall be held in an orderly manner. Agendas will be utilized for efficiency.

Section 4.
Duties of the officers shall be as follows:
A. The President shall preside at all meetings and shall be empowered to appoint members to committees, create committees subject to the approval of the Chamber, dissolve special needs committees when the special needs are met, call meetings, demand reports, and be the official representative of the Millington Chamber of Commerce.
B. The Vice President shall preside in the absence of the President at any meeting. Further, the Vice President shall assume the office of the president due to vacancy, until the next regular or special election.
C. The Treasurer shall take care of all financial records of the Chamber,  issue payment, and care for the general financial operation of the Chamber. He/She may be bonded by a surety bond in an amount determined by the Chamber if deemed necessary by Chamber membership. Related fees shall be paid by the Chamber.
D. The Secretary shall keep records of all proceedings of meetings and notify members of meetings.

Section 5.
The slate of Officers shall be empowered to authorize and define the powers of all committees.

ARTICLE VI - ORGANIZATION DISSOLUTION
As a non-profit organization, all real and personal property of this organization, also known as the Millington Chamber of Commerce, will revert to the Village of Millington at such time as this Organization shall be dissolved.

Revised Date: December 11, 2012